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  How to setup an email stationery in outlook 2007  
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We've created these easy steps for you to follow so that you can start using your custom Outlook 2007 HTML stationery right away! Just follow these simple instructions:
Before you begin, be sure you have handy the files we sent you which consisted of an HTML file (note for Vista/Windows 7 it MUST be have an .html extension) and some image files in a folder. If the stationery file we sent you was compressed (i.e. ZIP) as we generally do, unzip it using WinRAR or another unzipping program and store it in a separate folder. You can download a copy of WinRAR from here.
Save the file(s) attached to the email we sent you to the proper location. The HTML file should be stored in your Stationery folder, and the images may reside in the same folder or referenced directly from your site. This is the preferred method (images stored on your server).
Vista/Windows 7 Permission Errors

Note, if you have Vista/Windows 7 OS and cannot save your HTML file to the /stationery folder noted below, it could be a permission issue.


C:\Program Files\Common Files\microsoft shared\Stationery\filename.html
You don't have permission to save in this location.
Contact the administrator to obtain permission.
Would you like to save in the Documents folder instead?

You may need to temporarily turn off/disable the Vista/Windows 7 Security (UAC) settings:

Once your stationery is successfully saved, be sure to go back and turn your UAC on unless you knowingly want this disabled permanently (not recommended).
You will also need to turn off your default signature preferences in order for your stationery to work correctly (signature is built into your stationery).
Stationery Installation Instructions for Outlook 2007
The Stationery folder location varies depending on the version of Outlook (or Outlook Express) installed on your computer but typically it will be as follows (note if you are running a 64 bit OS, you may need to save the files to that folder in order for the stationery to properly work):
C:\Program Files\Common Files\Microsoft Shared\Stationery or
C:\Program Filesx86\Common Files\Microsoft Shared\Stationery

  • Open Outlook 2007.
  • Select the Tools drop-down menu.
  • Then select Options.
  • Then choose the Mail Format tab.
  • In the Stationery and Fonts section click the Stationery and Fonts button.
  • You will then be prompted to identify the stationery file you wish to use.
  • Click the Theme button and select the stationery file desired.

  • You should see your new stationery listed in the drop down list. Select it and click OK.
  • Click OK to return to the previous screen and then click on Email Signature tab. Your stationery (if created by Webeze) has your signature built in so be sure you select (none) under the Default Signature options for New Messages. For the Replies/Forwarding, choose an existing signature (or create a new one first and then come back to this).

  • Continue to click OK until you return to your Outlook 2007 in-box.
  • When you click New (to compose a new message), your stationery will load automatically.
  • If you prefer NOT to have your stationery load automatically, simply save it to your Stationery folder but do NOT install it.
  • To use your stationery one-off (rather than as your default stationery), go to Action > New Mail Message Using and from here select your stationery file. If you don't see it listed, use the "Browse" feature and thereafter, it should show up in this dialogue box.
  • Should you need to edit any of the TEXT (salutation, signature, etc.) within your new stationery, unlike the 2003 version, you can NOT do this within the Outlook 2007 interface. You can, however, open your .HTML file using a text editor such as Notepad and carefully make the changes desired. Save (overwrite) and the next time you access/load your stationery file, your changes will be reflected.

    Change Signature
  • If you would like to create stationery for other users, you will need to open the stationery in a text editor and modify the signature area with the NEW employee's name, title, etc. We make this easy for you by indicating where you should make your edits -- be careful not edit any of the html code. You will then do a SaveAs and give the stationery a unique name (don't overwrite YOUR stationery unless that's your intention). This newly created stationery can then be sent by email to the new user (simply attach to an email) and they then follow the installation instructions noted herein. It's always a good idea to keep a copy of your ORIGINAL stationery (the one sent to you by email) just in case...

    NOTE: When attempting to open your stationery file with a text editor (i.e. Notepad), you will need to change the file type from .txt to "All Files" in order to see the stationery (HTML) files. See image below:


When you're done with your edits hit SaveAs and be sure to add .html to the end of the file name (manually type it and don't forget the "dot") and save to your preferred location.

  • If you've already turned your UAC security back on, you'll need to turn it off again (and reboot) in order to be able to save to your Stationery directory (and then turn it back on again...with an additional reboot).
  • Last, please note that when you start a new email, it may look a little different than expected, but rest assured, when you send it, it will look as intended. Go ahead and send yourself an email to see for yourself! Also, hyperlinks are by default blue in Outlook stationery and can not be changed. We have control over most things, but for some reason, Outlook doesn't allow for customization of these link colors. It's a small sacrifice when you have awesome, custom email stationery!
  • Note: Not ALL email programs read HTML and/or a user may set their preferences to not accept HTML email.  If that is the case, your message will either come across looking garbled (code) or it may also come with the graphics as attachments.  We would estimate 90% of email users/programs can read HTML.

Enjoy your new stationery!

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